Who is at the wheel?
Clear control prevents delay and hassle during estate settlement
Automate
Software that links bank transactions, policy information and mortgage data eliminates typing, calculations and errors.
Integrate
Our APIs communicate directly with the Central Will Register and the Tax Administration, so data never needs to be entered twice.
Innovate
AI-driven conflict detection spots unequal distributions before they lead to disputes.
Guide
Human expertise remains indispensable: Spartner lawyers translate the data into understandable choices for heirs.
The process summarised.
Sometimes estate settlement feels like taking apart a complex jigsaw puzzle without the box lid.
You start with the corner pieces – blocking bank accounts, paying for the funeral – and then work your way inward.
Why puzzling takes time
An estate consists of fiscal, legal and emotional capital. These layers intertwine and hinder one another unless they are tightly coordinated.
Where technology accelerates
By bringing together assets, liabilities and tax deadlines in a single dashboard you gain real-time oversight. That clarity builds trust and avoids unnecessary costs.
What we notice is that
heirs often only discover late in the process that a gift or life insurance policy affects the final distribution. A smart data link removes that stumbling block immediately.
Emotion and data can coexist perfectly
Tax deadlines are unforgiving but predictable
Conflict signals appear early if you monitor the figures
Step-by-step plan for a smooth settlement.
A clear five-phase trajectory supported by smart software and human expertise.
Step one – Locate heirs..
A death automatically triggers a scan of the Central Will Register. If no will exists, our software builds a family tree based on Municipal Personal Records data. This way you know within hours, not weeks, who officially belongs at the table.
Step two – Accept or disclaim..
Each heir receives a digital choice menu: unconditional acceptance, acceptance under benefit of inventory or renunciation. The system calculates the provisional balance live, so decisions are based on facts rather than guesswork.
Step three – Settle without pitfalls..
The platform generates an inventory of assets and liabilities, compares outstanding debts with bank and policy balances and produces automatic credit checks. This keeps the strict statutory order of settlement intact, even though no one knows it by heart.
Step four – Bundle tax returns..
Income tax for the final year of life plus inheritance tax: two complex forms with plenty of overlap. The Spartner wizard fills shared fields once, scans allowances and optimises the ordering of legacies to avoid rate jumps.
Step five – Distribution and closure..
As soon as the Tax Administration approves, the distribution module starts. Everyone can see exactly what share they will receive, including valuations of sentimental items such as jewellery. Digital signing finalises the process, and a PDF dossier lands safely in everyone’s inbox.
Together we prevent family conflict
Would you like a quick brainstorm or do you want to hand over the entire estate settlement right away? Leave a message and we will schedule a video call where you can ask all your questions. No obligations, just clarity.
A critical look at traditional methods.
Why Excel and Post-its are no longer enough.
Many executors still rely on loose Word documents and piles of paper bank statements. In practice, we often see such an approach leading to duplicate payments, forgotten subscriptions and—worst of all—missed tax deadlines. That risks fines that could easily have been avoided. Modern API integrations eliminate those risks: transactions sync daily, deadlines appear automatically on a shared timeline and every change is logged audit-proof. Old-fashioned manual work may seem cheap, but it costs time and money as soon as the estate is more complex than a single savings account.
Legal subsection
Without integrated file creation you risk an Article 4:211 Dutch Civil Code mistake; one misstep can make heirs personally liable. Digital version control prevents that.
Practical tips that save you time tomorrow.
Start small, achieve big impact.
Send a 'pause letter' to all regular suppliers—energy company, telecom provider and gym—immediately after the death. One central PDF template saves you later arguments over overpaid months.
Next, connect the deceased’s bank account via a PSD2 mandate. You will then see in real time which direct debits are still running and can stop them with a single click.
Finally, schedule a digital family meeting instead of a physical gathering. Everyone receives a link to the dossier in advance, browses through documents and signs decisions electronically. Less travel time, less emotional tension around the kitchen table.
Tax subsection
Use the provisional calculation tool to check whether interest on the savings account after death is not inadvertently taxed in Box 3 of the heirs. A small adjustment before 1 January prevents unnecessary tax.
Looking ahead: estate settlement 2030.
From blockchain deed to smart contract settlement.
The era in which every grant of probate required a human notary is coming to an end. Decentralised registers will soon be able to trigger a smart contract automatically when a death certificate is registered. Assets—think mortgage-free property or a crypto wallet—will then transfer directly to the new owner without bank intervention.
Yet an indispensable human layer remains, because a family portrait can never be captured in bits and bytes. Spartner foresees a hybrid model: automated asset transfers for standard goods, supplemented by human mediation for sentimental items or simmering conflicts. That balance keeps the process efficient and empathetic.
Conflict-management subsection
AI analysis of e-mail tone predicts who may resist a proposed distribution. By proposing a mediator early, you avoid costly court proceedings.
"A deal is a deal"
Yield.inc is a new asset manager in the Netherlands that focuses on excellent customer experience, sustainability and technology. When faced with the question of whether to develop our platform in-house or with a partner, we got in touch with Spartner. We are still 100% behind the choice for Spartner because we own the source code and with Spartner, a deal really is a deal, whether it concerns the delivery date or the agreed budget!
Hans Lugtenberg Partner at Yield Inc.
"A professional software partner since 2010"
Spartner is involved and contributes in our search for innovations and always delivers top-notch work. After the first Huurda.nl version got out-dated, we collaboratively launched a completely new version in 2020.
Custom-built search engine for rental propertiesNorbert Wegter Owner of 123wonen and Expat Homes Holland
"Pragmatic and flexible collaboration"
Spartner has created a customized portal for us for the accountability of large-scale collaborative projects. This enables us and our partners to execute and account for their plans in a shared environment that is secure, transparent, and manageable. The pragmatic and flexible collaboration with Spartner has ensured that we have quickly achieved a functional and user-friendly environment.
Jurjen Terpstra Managing Partner at Wecreate Consulting
"AI and machine learning as legal tools"
In 2020, we transferred the development of Lynn to Spartner. As a result of their fast development process, the Lynn platform achieves an increasingly central role in the legal world.
Lynn, the smart AI legal robotMarco Caspers Software Development Manager at Lynn Legal
"As a business you must dare to move forward"
Innovation and change are not always welcomed with equal enthusiasm by our employees, man is a creature of habit but as a company you have to dare to move forward and the need for a contemporary drawing program for the realization of various constructions with our Masterbloc bricks was high. For us but also for Spartner, this challenge was a bit of pioneering and together we had to overcome some hurdles to arrive at a beautiful and efficient business tool. A development and learning process for both parties, in which the feedback of questions and desired adjustments by our employees to Spartner was always in good consultation and we could count on quick feedback and targeted solutions. We continue to exchange experiences with Spartner and look back and forward to a successful collaboration.
Powerful 3D construction drawing softwareBjorn Gubbels Owner of Masterbloc
"Spartner extends our capabilities and development capacity"
With weekly calls, using our Azure DevOps sprint system, Spartner actively works together with our innovation, communication and software development departments.
Multi-website CMS with Statamic 3Marco Leenders Head of Automation
"Flexible collaboration with yearly updates"
The projectteam of the city of Groningen is very enthusiastic about the "Roomfinder" platform.
Real estate management software for student roomsGemeente Groningen Projectteam
"Have been using Laravel Excel for years"
We requested custom help to a performance challenge we had in our implementation of Laravel Excel. I was amazed how quickly these Laravel artisans achieved significant performance gains, which saved us a lot of development time.
Open source package for LaravelJosh Mountain Co-Founder at IncentivePilot.com
"Higher occupancy rate thanks to our user-friendly platform"
Throughout the great years that we cooperate with Spartner (previously Maatwebsite, Ed.), our software has been developed continuously. Students and landlords actively work with features like allocation, payments, chat, contract generation and more.
Custom built ERP for all student residencesMaurice Evers Head of Student Housing Department
"Innovating in the digital identification network of The Netherlands and Europe"
The pro-active approach of Spartner was crucial in understanding the complexity of the eHerkenning network.
Development of eHerkenning connection and servicesMaarten Bremer CTO / Founder Ensured
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"Innovation in legal technology"
As jurists with knowledge of IT, we highly value quality; within code, but also in process. The high work-level and trustworthiness of Spartner gives us the capacity to continuously create innovative features.
Legal tech platformNiels Winters Managing Director JuriBlox
😊 Why does estate settlement take so long?
Usually because different disciplines—bank, Tax Administration, notary—each work at their own pace. By centralising data we speed up that chain considerably.
🤔 Can I look at an inheritance first and decide later?
Yes, through acceptance under benefit of inventory. You then accept only a positive balance. Our software calculates the provisional position so you know where you stand.
😅 What if an overlooked debt suddenly appears?
The system monitors credit-register mutations for up to six months after death. If something surfaces later, we guide you to court to request a supplementary settlement.
📅 Which tax deadlines are truly sacred?
Inheritance tax must be filed within eight months; income tax for the final year of life before 1 May of the following year. The timer in the dashboard counts down and sends reminders.
💸 How do I avoid arguments over items with sentimental value?
Photograph every personal possession and let heirs indicate preferences digitally. The algorithm proposes a distribution that allows swaps without disputes over market value.
📈 Is software secure enough for all that sensitive data?
We host in an ISO-27001 environment and encrypt every transaction end-to-end. In addition, we log all changes so you can always prove who did what.
🔍 As executor, can I do part myself and outsource the rest?
Absolutely. Choose per task: we offer modules for tax returns only, conflict mediation only or the complete trajectory.
❤️ Does Spartner also help with international estates?
Certainly! Our team collaborates with local experts across the EU and uses multilingual data links to validate foreign deeds quickly.
